Scan Sys - Document digitization for invoicing

Automate your data import

ScanSys is a software company that offers solutions for the automatic digitization and processing of documents (OCR) such as incoming purchase invoices or customer orders.

The ScanSys ImageCapture software allows you to automatically import these documents via a structured XML file placed into a hot folder monitored by the CERM MIS.

• Purchase invoices
  
  ScanSys collects the required data (suppliers, accounts, previous purchase invoices, ...) from the CERM MIS database. When digitizing an incoming purchase invoice document, ScanSys software reads and recognizes elements like supplier, contact, invoice number, PO number, articles, prices and all other information which is needed to convert the information from the invoice into a standardized XML file, ready for automatic import in the CERM MIS.

• Sales order intake
  
  Incoming customer purchase order documents can be digitized by the ScanSys software. They read and recognize elements like customer, contact, PO number, ordered articles and quantities, prices and all other information which is needed to convert the information into a standardized XML file ready for automatic import in the CERM MIS, resulting in new sales orders.